Overcramped conditions and lack of available storage space are usually the instigating factors for implementation of a micrographics system, but there are many other benefits to be gained, It is critical that a system be well planned and carefully researched to assure that you are indeed in control. If your only goal is to microfilm records to make more space, this space will also be "jammed" within a short period of time and you will have accomplished nothing. A good micrographics system can, and should, improve the integrity of the records, in addition to saving space. It should and will provide control of the records, while at the same time making the information readily available to all users. The system can be combined with an existing computer system within the facility and/or be shared with other departments. An ill-planned micrographics system will ultimately lead to one that is neither cost-effective nor efficient.
空间过度拥挤和缺乏可用存储空间通常是促使实施缩微胶卷系统的因素，但还有许多其他好处。至关重要的是，要对系统进行精心规划和仔细研究，以确保你确实能掌控局面。如果你的唯一目标是将记录缩微胶卷以腾出更多空间，那么这个空间很快也会被“塞满”，你将一事无成。一个好的缩微胶卷系统除了节省空间外，能够而且应该提高记录的完整性。它应该而且将会对记录进行管控，同时让所有用户都能方便地获取信息。该系统可以与机构内现有的计算机系统相结合，和/或与其他部门共享。规划不善的缩微胶卷系统最终会导致一个既不具成本效益又无效率的系统。
